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In any case, employees should be consulted, and above all, given an opportunity to express their thoughts in the context of this process.
Employees can be consulted in a simple, non-time-consuming manner. For example, a memo listing some of the problems identified in the organization and potential soutions could be prepared and sent to them. This memo should be accompanied by a short introductory text describing the process under way and its objectives, identifying the persons in charge, and so forth.
This memo can be distributed to employees in various ways: :
The message can invite the employees to drop off their completed forms anonymously in a suggestion box. If this option is chosen, they must be told where the suggestion box is located and be given a reasonable amount of time to complete the form.
TIP
Consulting employees is essential to forming a realistic overview that is grounded in the workplace realities. It is employees who experience the work dynamics on a daily basis, as well as the related problems. They are the experts in their workplace and their viewpoint is vital. By consulting them and keeping them informed, you can enlist their genuine support for the process because they will have been involved and will feel valued..
If you decide to consult your employees by distributing a memo to all staff, you may want to us this sample form as is or as a source of inspiration for creating your own:
Employee Consultation Form
Download: (doc)